Create a Secretary cover letter that stands out and gets you hired faster with the help of ResumeCoach. Take advantage of our expert example cover letter, tips and guidance, and document designer tools to get the best results when you apply for your next job.
Written by Resume and Cover Letter Experts Updated on August 27, 2024
Crafting a compelling Secretary cover letter can be a make or break component of your job application process.
The role of a secretary requires meticulous attention to detail, superior organizational abilities, and exemplary interpersonal skills. Your cover letter needs to reflect these qualities and provide a glimpse into your potential as an efficient and reliable asset to the prospective organization.
In this article, we’ll dive into some less-known ingredients that can make your secretary cover letter a success:
Get started by taking a look at the secretary cover letter example below.
Copy to clipboard[Hiring Manager’s name]
Dear Mr./Ms. [Hiring Manager’s Last Name],
I am excited to apply for the Secretary position at [Company]. With over 6 years of experience in the field and comprehensive knowledge of office management software, I believe I am an ideal candidate for this role.
In my current position at [Current Company], I have consistently demonstrated my exceptional organizational skills by successfully coordinating more than 50 offsite meetings, handling all travel arrangements, and drafting various formal emails, letters, and communications on behalf of the company. Through these responsibilities, I have honed my attention to detail and ability to manage multiple tasks efficiently.
Moreover, I have proactively enhanced company filing procedures to streamline recordkeeping. By implementing improved systems, I was able to reduce document retrieval time by 12%, resulting in increased productivity and smoother workflow.
To provide a comprehensive overview of my qualifications and achievements, I have enclosed my resume for your review. It further emphasizes my career history and accomplishments in detail.
I am greatly interested in discussing how my skills and experience align with the Secretary position at [Company]. I am available for an in-person meeting at your convenience to address any questions you may have.
You may reach me anytime via my personal phone number, [Phone Number], or by email at [Email Address]. I eagerly look forward to the opportunity to further discuss how my abilities can contribute to the success of [Company].
Thank you for considering my application. I anticipate hearing from you soon.
[Address]
[Phone number]
[Email address]
Use our cover letter creation tool to write your secretary cover letter. Full of expert on-the-go tips, you’ll be done in just a few minutes.
When recruiters look for secretaries, they look for those who possess the skills that will help them be successful in their role.
While knowing that abilities like efficient communication, time management, or software proficiency will enhance your cover letter, we have also included a breakdown of the ideal tasks to showcase them.
This way, you’ll be able to provide details about how you’ve gained these skills. Don’t forget that you’re telling a story through your application. The more detail, the more interesting it will be for hiring managers.
As a secretary, having excellent communication and interpersonal skills is vital. You will be the face and voice of the company.
This ability allows you to establish a good relationship with clients, co-workers, and upper management. Efficient communication and interpersonal skills show you can:
“My ability to multitask effectively and problem-solve on the fly proved invaluable, particularly in situations that required the juggling of multiple conflicting priorities. I maintained meticulous records and consistently updated our internal databases and files, ensuring easy access to vital information at all times.”
Recruiters also prioritize the proficiency of secretaries in office software. Such proficiency significantly impacts the efficiency of the workplace, which is why familiarity with these applications can strongly influence the selection process.
Proficiency in office software applications also allows for:
“In my previous role, I effectively used Asana for task management and project tracking, ensuring the team’s deadlines were consistently met. Furthermore, I was responsible for managing office equipment and scheduling regular maintenance, preventing potential disruptions. My proactive approach extended beyond these tasks, impacting overall project management duties and leading to a well-organized and highly efficient work environment.”
When crafting your resume as a secretary, it’s important to choose impactful language that highlights your skills and accomplishments.
Power words are action verbs that make your cover letter more dynamic and engaging. They help recruiters envision your contributions and capabilities.
Here is a list specifically tailored to secretaries:
Example: “I meticulously organized and maintained complex calendars for multiple executives, ensuring seamless scheduling and timely coordination of meetings.”
Example: “I successfully implemented a new digital filing system that enhanced document retrieval efficiency and reduced paper waste.”
Example: “I executed various administrative tasks with precision, including preparing official correspondence, managing office supplies, and coordinating travel arrangements.”
Using these power words strategically throughout your cover letter will give it a boost of energy and make it stand out to recruiters. Remember to pair them with specific examples of how you applied these skills to achieve positive results.
Also, tailor your language and examples to your specific experiences and achievements as a secretary. This will make your resume more compelling and help you present yourself as a confident and capable candidate.
Check our cover letter guide. There you’ll find detailed advice on the essential elements of a winning cover letter, such as how to effectively detail your experience.
As a job seeker with no experience, writing a cover letter for a secretary position can feel challenging. It’s important to convey enthusiasm, but saying things like “I am motivated” or “I’ve wanted to be a secretary since I can remember” won’t get you the job.
However, there is one thing you can do to show your motivation to recruiters – join a professional association and point it out in your cover letter.
Professional associations can boost a secretary’s profile in the application process. They not only represent a commitment to the field but also offer networking opportunities, professional development resources, and industry updates.
Membership in one of these associations can significantly enhance your credibility as a secretary and demonstrate your commitment to professional growth and excellence in your field.
Here are three prominent associations you could join:
Take a look at the example in the following section to see how you can include your association membership in your cover letter.
While the employment for secretaries is expected to decrease during the next few years, it’s still a popular career choice for many.
If you’re a career newbie and are asking yourself “how do I write an application letter for a secretary position?”, review the cover letter sample below for further reference:
